Training

Being a leader is also very much about being a meeting leader and facilitator.

Leading Meetings: The five-step method 5S of Meetings®

The first part of the training day will give you a good overview of the different roles of the meeting leader and what you need to know, and how to use the five-step method 5S of Meetings®.

The second part focuses on participants’ meetings. Using the 5S of Meetings®, participants make suggestions for improvement (individually or in groups). The improvement work becomes a change process with a hands-on approach to more efficient and meaningful meetings.

This full day can be carried out with your work group/team/board/department. You will then have time to analyse the joint meetings and improve or, if necessary, create a new meeting structure together.

For best results we recommend a half-day follow-up session.

Duration: 1 day training (8 hours) + ½ day (4 hours) follow-up.
The full day can also be split into two half days (4+4 hours). The first half day can also be a separate training session.
Language: Swedish / English
Location: Physical / digital
Participants: 4-16 persons

PURPOSE AND OBJECTIVES

The purpose is to raise awareness of our meeting culture and the realization that improving our meetings is something you can learn. The goal is to grasp the five-step method 5S of Meetings® so you can implement it immediately after completing the training.

TARGET GROUP

The training is suitable for anyone who works in meeting-intensive environments and who regularly leads meetings, such as managers, leaders, engineers, project managers and supervisors. The training is also a good introduction to meeting management and participation for an organisation that wants to have a meeting standard and align meeting expectations. The second half-day of the training can then be tailored to the client’s needs.

FROM THE CONTENT

We will go through the five-step method 5S of Meetings® and apply the different steps to your own meetings.

1. SORT: purpose and objectives, the role of participants (chairperson/facilitator, participants, support staff), Which meeting formality level fits best (using the Chadberg Scale)?
2. SET IN ORDER: the meeting facility and necessary technical equipment. The right meeting format (digital, hybrid or in-person?). How to build a meeting agenda and its parts. What cultural and intercultural aspects need to be considered?
3. SHINE: What dialogue methods are suitable to make communication flow during the meeting? What meeting methods are suitable to have interactivity between meeting participants? Are the roles of the meeting leader clearly defined?
4. STANDARDISE: What are the standardised ways of working of the meeting leader/participants? What meeting rules do we have?
5. SUSTAIN: How do we capture the parts of the meeting that were not so good and what methods do we have to improve the meeting? How do we maintain our standards? What do we need to keep, remove, add?

YOU WILL LEARN

After this one day training you will get:

• a good insight on how to lead meaningful and efficient meetings.
• access to the five-step method 5S of Meetings® that teaches you in a structured way what to do before, during and after of the meeting as well as how you create meeting rules.
• access to a useful toolbox that includes, among others, the Chadberg Scale, Dialogue Methods, Meeting Methods, Cultural Dimensions, and Presentation Techniques, all of which can be found in The Meeting Cookbook 3.
• learn how to troubleshoot and improve your meetings using the 5S of Meetings® five-step methodology and apply and reflect on the method with others.

THIS IS INCLUDED

You get: 5S of Meetings® Poster; 5S of Meetings® Poster ’My meeting’ and The Meeting Cookbook: Leading Meetings in a Global and Online World.